Inserting Documents, PDF and PowerPoints

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Besides inserting images, video and audio files you can also upload other file formats such as Documents, PDF and PowerPoints directly into your posts and pages.

This doesn’t embed your file in your post or page so you can view it directly embedded in the post (or page); it inserts a link to the file.

When readers click on the link to the file it either opens up in another web browser or downloads the file onto their computer. This is handy for providing documents such as class notes, assignment information.

If you would like to embed an actual document, you can use Scribd.  All you need to do is upload your document to Scribd and then embed using Scribd URL.  You can embed PowerPoints using online tools like Slideshare or Google Presentation.

Tips for uploading files

You can insert files from your hard drive into posts or pages using exactly the same procedure as uploading video and audio files provided :

  • It is an allowed file format.
  • Allowed file formats on Edublogs Include: jpg jpeg png gif doc pdf mp3 ppt wmv mp4 xls ins isf te xbk notebook m4a ist kmz kes mov flp avi swf wxr xml wav fjsw docx pptx xlsx xml m4v max kmz zip
  • The file is not larger than 32 MB
  • You have adequate blog storage space available.
Tip:
  1. Use only letters and numbers in file names.  Unusual characters in file names can cause problems with the file URL and may cause the file not to work.
  2. We recommend you use one word file names as the file name is converted to the file URL.  For example, mydoc.docx

From your computer

1.  Go to Posts > Add New or Pages > Add New.

Add New Post

2.  Place your cursor where you want the document to appear and then click on the Add Media button.

Click on Add Media

3. In the Add Media window click on the Upload files and then Select Files.

Click on Upload Media

3.  Locate the file on your hard drive

4.  Click Open to start uploading the file.

5.  While your file is uploading you will see a progress bar.

6.  In the attachment details area insert a suitable title for the file.

When your file is added to your post this title is the link your readers see so is best to use a title they can identify with.

Add title and link to media file

7.  Click Insert into Post.

Insert into post

8.  Your Add Media window should be closed and your file should now be inserted in your post.

9.  Once published readers on the link to view or download the file onto their computer.

A Document in a post

From URL

You can insert a link to a file on the Internet into a post or page as follows:

1.  Go to Posts > Add New or Pages > Add New.

Add New Post

2.  Place your cursor where you want the document to appear and then click on the Add Media button.

Click on Add Media

2. In the Add Media window click on the Insert From URL.

Click on Add Media

3.  Paste the URL of the file and add a suitable title for the file.

When your file is added to your post this title is the link your readers see so is best to use a title they can identify with.

Add URL

5.  Click Insert into Post.

Insert into post

6.  Your Add Media window should be closed and your link to the file URL should now be inserted in your post.

Insert into post

7.  Once published readers click on your link to view or download the file onto their computer.

From Media Library

You insert an document from your media library into a post or page as follows:

1.  Go to Posts > Add New or Pages > Add New.

Add New Post

2.  Place your cursor where you want the document to appear and then click on the Add Media button.

Click on Add Media

3. In the Add Media window click on the Media Library tab.

Click on Add Media

4.  Locate the file you want to add and click on it once.

The selected file is highlighted with a blue border and a blue checkmark in the top right corner.

Click on the media file

5.  In the attachment details area insert a suitable title for the file.

When your file is added to your post this title is the link your readers see so is best to use a title they can identify with.

Complete attachment details

6.  Click Insert into Post.

Insert into post

6.  Your Add Media window should be closed and your file should now be inserted in your post.

Example of media file link in post

7.  Once published readers click on your link to view or download the file onto their computer.

Edublogs Support Manager @suewaters on Twitter

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Posted in Help, Media