Edublogs Help and Support » MS Word http://help.edublogs.org Wed, 08 Feb 2012 21:10:01 +0000 en hourly 1 http://wordpress.org/?v=3.2.1 Why you shouldn’t write your posts in MS Word! http://help.edublogs.org/2009/07/30/why-you-shouldnt-write-your-posts-in-ms-word/ http://help.edublogs.org/2009/07/30/why-you-shouldnt-write-your-posts-in-ms-word/#comments Fri, 31 Jul 2009 03:01:08 +0000 Sue Waters http://help.edublogs.org/?p=263 When you copy and paste text from MS Word it brings in lots of extra code. Normally this makes your post’s font and formatting look unattractive plus may add extra words you haven’t written. In extreme cases it can prevent your blog loading in Internet Explorer.

Example of what text might look like when pasted from Word

Below is a sentence that was written in Microsoft Word then copied and pasted into a blog post.

Viewed using the Visual Editor it looks perfectly fine.

Image of word

But click on the HTML tab – see how much code was transferred from MS Word by just copying and pasting one sentence.

Image of extra HTML from Word

Same can happen when you copy and paste text from emails, other word processor applications, websites etc.

Safest solution is always write your posts in your blog dashboard. However if you do need to copy and paste text into your post then the best method to remove any extra code is using a plain text editor like:

  • NotePad – PC (Programs > Accessories)
  • TextEdit – Macs

Just paste the text into the text editor and then copy the text from the text editor and paste into your post. This strips out all code and prevents formatting problems. Please note pasting into a text editor does remove all links to websites.

NOTE: There is a Paste from Word button inside your dashboard which is meant to be used for this purpose. However it doesn’t always remove the extra code.

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